Abstract forms are the backbone of any conference and especially scientific conferences. Abstracts are used to communicate what research will be presented at a conference, but they also serve as the primary organizing tool for conferences. Abstract forms help with this process by collecting information about the submitted abstracts, including their authors, topics, and more. With the help of qualified abstract submission software, great abstract forms can be created, and therefore a huge amount of data can be collected. By collecting all of this data in one place, you can easily organize it into categories that make sense for your organization.

Abstract forms also allow you to send automated emails as each abstract is submitted or approved so that everyone knows exactly where things stand in terms of reviewing them and approving them for presentation at your event. This helps keep everything organized so that no one has to waste time wondering if their abstract was reviewed yet or not.

1. Better organization

The first advantage of custom abstract forms is the ability to organize abstracts in a way that makes sense for your conference. This could be by category, reviewer, or a combination of these. The flexibility offered by custom abstract forms means you can choose how you want to organize your data and what fields are most important for each type of information.

2. Automated email notifications

Email notifications can be sent to the author, reviewers, organizers, and session chairs when an abstract has been submitted, approved, or rejected. Automated email notifications are essential while using online abstract submissions.

  • When an abstract has been submitted: The email notification will include any missing information that is required to complete the submission.
  • When an abstract has been approved: The email notification will include instructions on how to pay for the registration fee (if applicable).
  • When a revised version of an abstract has been approved: A notification will be sent to all of those who were notified about previous versions of this paper (authors, reviewers, and session chairs). This way they know what's happening with their submissions and don't receive duplicate notifications!

3. Custom abstract form fields and categories

  • Abstract submission forms
  • Custom abstract form fields and categories

Custom abstract form fields allow you to create a new field in your account that can be used for any purpose. For example, if you have a project where the budget is confidential, you may want to use an encrypted field so that it doesn't appear on the final invoice (or even draft invoices), or you can customize your abstract form for scientific conferences. You can also create custom categories or tags for projects or contacts and then pull up those lists directly from Custom Abstract Forms.

4. Automatic email notifications for the submission and approval steps.

  • Automatic email notifications for the submission and approval steps.
  • Notifications are sent to the author, reviewer, and organizer.
  • This feature is unique to our abstract submission platform. Notifications can be customized for each step. For example, you can choose to receive an email after your submission has been accepted or rejected by a reviewer. Or you might want only one email with all the new announcements about your abstract which contains all information related to it: who reviewed it, when they reviewed it, and what decision they made (accepted or rejected). You get the idea!

5. Ability to assign reviewers to abstracts.

  • You can assign reviewers to abstracts based on their expertise in the topic of the abstract.
  • You can assign reviewers to abstracts based on their availability.
  • You can assign reviewers to abstracts based on their location (e.g., near a conference venue).
  • You can assign reviewers to abstracts based on what role they have in your organization (e.g., member of committee X), or other criteria you specify.

6. Track the progress of each abstract as it moves through the review cycle

Custom abstract forms, which can be created with the help of abstract management software, allow you to track the progress of each abstract as it moves through the review cycle. You will be able to see exactly which abstracts have been reviewed, approved, and rejected by reviewers. This allows you to effectively manage your workflow and ensure that your organization's money is being spent wisely.

7. Multiple review cycles can be conducted with access restrictions to specific reviewers during each review cycle.

  • Multiple review cycles can be conducted with access restrictions to specific reviewers during each review cycle.

In abstract management tools, the ability to restrict access to the system is one of its most significant advantages, as it allows you to build a highly personalized user experience for your reviewers that enhances efficiency and protects against oversights. Reviewers can be restricted in several ways:

  • Reviewer Identity: Restrict access based on the identity of reviewers who have access rights. You can then tailor the user experience for each reviewer based on their role in your organization (e.g., principal investigator or study coordinator).
  • Abstract Category: Restrict access by abstract category or status within an abstract category (e.g., approved vs non-approved). This allows you to create different levels of control over categories that are most important for certain users at any given time (e.g., internal vs external).

8. Abstract authors, session chairs, and organizers can use the dashboard to see all their tasks, deadlines, due dates, and notifications in one place

The dashboard is a kind of abstract management platform, which is a great way to see all your tasks, deadlines, and due dates in one place. This helps you to focus on the important aspects of your abstract submission and avoid missing any steps.

For example, if an abstract has been accepted for an oral presentation at a conference, but the author hasn't yet submitted their presentation slides or completed their travel plans, it will appear on their dashboard as a pending task. That way they'll know that they need to check it off so that everything is organized for when the conference comes around!

9. Custom abstract forms allow you to collect more data directly from your attendees, which makes it easier to organize the information on your back end, then make better decisions based on that information.

Abstract submission is a process that takes place before an event. Typically, an abstract is a summary of your research or work and it's done for a conference or meeting to provide the organizers with the information they need to plan the event. Those summaries could be provided by an abstract submission system or an abstract management system.

The benefits of submitting an abstract include:

  • It allows you to share your findings with other experts in your field. This helps you build relationships and establish yourself as a rising expert in your industry.
  • You will be able to see how well-received your idea was by attendees at events where it was presented via social media, blogs, and reviews on sites like Yelp!

This is just a quick overview of the custom abstract forms. We hope, however, that it’s enough information to get you started on the right path toward making your next meeting or event using abstract tools more efficient and productive than ever before!