Why Should Event Planners Follow Hi-tech Solutions?Dec 20, 2017
Communication and the mobile industry has seen tremendous leaps and bounds in infrastructure and facilities throughout last couple of decades. All these developments let companies have taken advantage of this to help them in their organization of requirements for their events. The availability of great mobile facilities also opened the door for great software development. We all can't avoid the progression of developments now so, why not take advantage of the situation and embark on a new way of managing our event planning and organizing of events. Going hi-tech does not mean a sudden change and complications if especially you follow the developments day by day.
For some, these changes are not so easy. Of course there will be a beginning stage where there will be teething problems with the initial setup. However, once things are installed and running, you will find that "Why hasn't this facility come along much earlier!". Like everything else, it is just a matter of getting started and familiar with working in a more organized system.
So what are we talking about? There are many software development companies like MeetingHand Online Event Management Software out there who are taking advantage of the mobility and internet infrastructure. They create applications that are useful and a great help to any industry. This is no different in event management. Nowadays, you can find a great selection of event software in the market on the internet. Actually, many of them work as a SAAS (Software As A Service) in the cloud and you don't need to install anything in your computer. Moreover, these software create a network among all parties of an event where they can exchange information or do their payments.
So how does an event management system or software help you? Well, in the first place, within the application there are many features that you can use to organize your planning stages. Among some of them would be:
- Managing your Participants – Here you can easily record a list of your participants, their contact information and process their payments etc. Many systems also send transactional documents like invoices or preset mails automatically. This means instant communication as and when you require a quote or have an inquiry to be attended to straight away, saving you time.
- Venue and floor planning – You can plan, design and upload your floor plans of the venue right from any mobile or handheld device. It also means you are portable enough to do a quick presentation to your client right from your mobile device such as an iPad or laptop.
- Financial management – Keeping to the budget is important. Some applications allow you to manage your financial planning per event in detail. This ensures that you will remain within the budget and have the information available easily and instantaneously.
- Academic Conferences – In academic conferences you also require an abstract management system where you can collect participants' submissions, disseminate them to evaluators and collect their evaluation results, even publish them as an abstract book sometimes. This is not that easy job to deal with. Thanks god we have competent abstract management systems embeded in many event management software today like MeetingHand.
All these applications mean that you no longer have to keep running back to the office and checking on things. Imagine how convenient that is! No more unnecessary "stuck in traffic jam" situations and being late. It is all now available right where you are even if you are caught in a traffic jam!
But how do you find the right event management solution or event management system that will fit your requirements? Sourcing online is a great and easy way. You can study the applications and features available in each event solution. See how each feature will help in each stage of your planning. Choose a system that provides the highest mobility. This means it is available not just on a laptop but also on any handheld mobile devices. Be selective about how easily distributable the information can be. This is important as you will want to distribute the information of your organizing to your team, vendors etc.
So all in all, a great event management solution can only benefit you in the long run in so many aspects or your organizing. Regardless of the location of your event, do check out the solutions available online now and make your event management a whole lot easier.
About the Author
Posted by Erkan OGULGANMIS
Erkan OGULGANMIS Graduated from Army War College, completed MA degree in Ankara University on Global & Regional Studies, studies law in Istanbul University. Works in MEETINGHAND Online Solutions Co. as Business Development & Sales Manager.