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How To Beat First Day Stress of an Event

Apr 01, 2016

Event planning and execution process is usually a long term effort with its rising stress level. By the end of your preparations and just before the start of your event your stress level may reach its peak. While your boss says, it was the show time, you may feel as if you're gonna die in a few minutes, because of nausea, sweating or trembling as a result of stressful days spent to be successful in this couple of days long but once in every two year unmissable opportunity. Somewhat, Monday syndrome like symptoms such as fatigue, lack of sleep, muscle tension and headaches, loss of interest in work and/or social life may ruin your enthusiasm and may turn your first day in the event into a nightmare.

But don't be so hopeless. There are well-tried remedies to cope up with your stress and those remedies may easily turn your nightmares into success story.

Stress Management Tips for Event People

Get organised and make a travel plan

If you are not the event organizer but a participant, most probably you need to travel and travelling means to be away from home. So, you must plan your travel by adding a list of items you will be in need or responsible to carry to event venue, so that, you don't forget anything at home or in the office. Because, that makes a great deal of stress and even it may cause a little quarrel with your friends, which will give you additional stress and real bad feelings. So, discuss what you need during the event with your colleagues and make a concise and clear travel plan. If you are the manager of a group of people, make sure you tasked each person to share the burden and prepare a check list to understand if they are item to be carried to event scene. Give deadlines for preparations and check each item one by one before the travel starts.Make another list for your personal needs and make sure to include your pills if you use any.

Be on the event venue a day earlier

Some may consider accommodation costs but, being on the scene earlier gives you enough time to be prepared earlier and reduce the risks. You may learn many things before the event starts and feel much more confident. You may adapt yourself to the new environment and learn many useful details such as location of your hotel or event venue, how to travel in between or where to eat your meals. Besides, you may spent some hours resting in your hotel and get rid of jet lag. Otherwise, all these sort of little problems may easily keeps your mind busy and prevent you to focus on the event. As a result, your stress goes up and gives you nothing but headache.

Last preparations before sleep

Prepare your clothes, your wallet, cell phone, car keys, computer and your badge before you go to sleep, thus do not lose time or panic in the morning after lost items. Try to go to bed earlier and do not consume heavy alcohol. Especially refrain from a hang over in the morning. Do not forget to set your alarm clock for a well calculated wake up time, so that you can take a shower and have a good breakfast. And as a last reminder don't forget to plug in your mobile devices like cell phone or tablet for charging before sleep.

Wake up early in the morning

Start your day with a short stretching session and if you like make some yoga exercise in the morning then take a shower. That will ease your bodily tension and help to reduce your stress a lot. Dress up and make sure you took all your needs with you before leaving for breakfast.

Make a decent breakfast but refrain from a heavy one. Fruit juices may provide your daily energy and vitamin needs. Try not to sit around the breakfast table until last minute and leave your hotel earlier. Because you never know what happens in the morning traffic of a city like Istanbul or Calcutta. It's always best to use subway if there is a line from your hotel area to event venue. But if you rent a car, make sure you made a road recce the day before the event and have a city road map with you.

Keep smile and be friendly at the event venue

Try to keep calm and don't forget to smile. Language may be a problem up to a degree but don't give up. Try to communicate with people by any means or try to employ local interpreters. During the event make sure you take notes about what you heard and what you promised, record your interviews with others and get their business cards if possible. Don't forget, you will make a hot wash up back in the hotel with your colleagues and your notes will be your fuel and that will decrease your stress as well.

Some other useful stress reducers

Finally some other precautions that may help to reduce your stress:

If you are the one who organize the event, don't hesitate to use a sophisticated event management software which will keep your event organised and everything you need at hand.

Do not park your car at a forbidden area

Do not take photo near classified governmental or military installations

Keep off the trouble areas of the event city

Drive slowly and obey traffic rules, if the traffic runs in the reverse direction like in England, try using taxi instead.


About the Author

Erkan OGULGANMIS

Posted by Erkan OGULGANMIS

Erkan OGULGANMIS Graduated from Army War College, completed MA degree in Ankara University on Global & Regional Studies, studies law in Istanbul University. Works in MEETINGHAND Online Solutions Co. as Business Development & Sales Manager.