It is crucial to have a strategic approach to event marketing to ensure the success of your event. One effective strategy is the AIDA rule, which stands for Awareness, Interest, Desire, and Action. This model guides potential attendees through a marketing funnel, making them aware of your event and ending with them taking action to attend.

The AIDA rule is not just a theoretical concept; it's a practical framework that, when implemented correctly, can significantly boost your event marketing efforts. By understanding and applying every step of AIDA, you can create an engaging marketing campaign that attracts and converts potential participants. However, to implement this method effectively, you will need useful event management tools. One of these tools is MeetingHand software, which is especially effective in the management of academic events. MeetingHand helps you market your event effectively from start to finish by offering a range of tools and features designed to support every stage of the AIDA process.

In this article, we will examine how you can implement the AIDA marketing strategy using MeetingHand.

Understanding the AIDA Rule

Understanding the AIDA Rule

Explanation of the AIDA Acronym

The AIDA rule stands for Awareness, Interest, Desire, and Action. It is a practical framework that guides potential attendees through a marketing funnel, making them aware of your event and ending with them taking action to attend.


Awareness is the first stage of the AIDA rule. At this stage, the goal is to make potential attendees aware of your event. This involves using various marketing channels to spread the word about your event and ensure that your target audience knows it exists. Without awareness, potential attendees won't know about your event, making it impossible for them to attend.


Once potential attendees are aware of your event, the next step is to pique their interest. This stage involves providing engaging and relevant information that makes them want to learn more about your event. Generating interest ensures that potential attendees see value in your event and want to learn more.


After generating interest, the next step is to build desire. This means convincing potential attendees that they want to attend your event by highlighting the benefits and unique aspects of your event. Building desire makes potential attendees feel that they need to attend your event and that missing it would be a missed opportunity.


The final stage of the AIDA rule is action. This is where you encourage potential attendees to take action, such as registering for your event or purchasing tickets. This stage involves providing clear and compelling calls to action and making the registration process as smooth as possible. Encouraging action converts interested individuals into registered attendees, ensuring the success of your event.

▸ Creating 'Awareness' with MeetingHand:

Creating 'Awareness' with MeetingHand

Importance of Creating Awareness for Your Event

Creating awareness is the first and most crucial step in the AIDA rule. Without awareness, potential attendees won’t know about your event, making it impossible for them to consider attending. Effective awareness campaigns ensure that your target audience is informed about your event and understands its value proposition.

Key Questions for Creating Awareness

  • How do we inform potential attendees of our events or services?
  • What is our outreach strategy?
  • What is our event awareness campaign?
  • Which tools or platforms do we use?
  • What should the messages be?

Strategies to Generate Awareness

Social Media Marketing

  • Platforms to Use: Facebook, Instagram, LinkedIn, Twitter
  • Types of Content: Visuals, videos, infographics

Email Marketing

  • Building and Segmenting Your Email List: Collect and segment email addresses to target different audience groups effectively.
  • Crafting Engaging Email Campaigns: Create compelling and informative email content that grabs attention and encourages recipients to learn more about your event.

Press Releases

  • Writing Effective Press Releases: Craft press releases that highlight the key details and benefits of your event.
  • Distributing to Relevant Media Outlets: Ensure your press releases reach appropriate media channels to maximize coverage.

SEO and Content Marketing

  • Optimizing Your Event Page: Use SEO best practices to make your event page easily discoverable through search engines.
  • Publishing Relevant Blog Posts and Articles: Create and share content related to your event to drive traffic and interest.

MeetingHand's Solutions for 'Awareness', as a Part of AIDA Marketing Strategy

Event Promotion Tools

Leverage MeetingHand’s integrated tools to create and distribute promotional materials. MeetingHand provides a comprehensive set of features to boost event awareness:

  • Event Webpage: Create a professional event webpage that includes all necessary details.
  • Social Media Links: Integrate social media links to encourage sharing.
  • Discounts and Early Bird Registrations: Offer special discounts and early bird registration options to attract attendees.
  • Tiered Registration Options: Provide various registration tiers to cater to different audience segments.
  • Sponsorships and Exhibitor Opportunities: Highlight sponsorship and exhibitor opportunities to attract partners and increase visibility.

Email Marketing Features

Use MeetingHand’s email marketing capabilities to send personalized, segmented emails to your audience:

  • Personalized Campaigns: Tailor your email campaigns based on the interests and behaviors of your audience.
  • CRM Integration: Use past event data stored in MeetingHand’s CRM system to inform your email marketing strategy and create more targeted campaigns.

Analytics and Reporting

Track the performance of your awareness campaigns using MeetingHand’s analytics dashboard and flexible reporting module:

  • Mail Delivery Rates: Monitor the delivery rates of your email campaigns to ensure they are reaching your audience.
  • Detailed Event Logs: Access detailed logs to analyze the effectiveness of your promotional efforts and make data-driven decisions.
  • Performance Metrics: Evaluate the success of your awareness strategies through key performance metrics provided by MeetingHand’s reporting tools.

▸ Generating 'Interest' with MeetingHand:

Generating 'Interest' with MeetingHand

Methods to Spark Interest in Your Event

Generating interest is the next crucial step after creating awareness. Once potential attendees know about your event, you need to capture their interest by providing engaging and relevant information.

Key Questions for Generating Interest

  • How will we gain their interest?
  • What is our content strategy?
  • Is social proof available to back up our reputation?
  • How do we make this information available and where?

Strategies to Generate Interest

Engaging Content

  • Detailed Event Information: Provide comprehensive details about your event, including speaker bios, session highlights, and schedules. This helps potential attendees understand what to expect and why they should attend.
  • Behind-the-Scenes Content: Share behind-the-scenes content to give a glimpse of the event preparations. This can include videos, photos, and interviews with the organizers or speakers, which can build excitement and anticipation.

Interactive Elements

  • Webinars and Live Q&A Sessions: Host webinars and live Q&A sessions to engage with your audience directly. These sessions can provide valuable insights into what the event will offer and answer any questions potential attendees might have.
  • Preview Events or Demos: Organize preview events or demonstrations to showcase key aspects of your event. This can be especially effective for workshops, training sessions, or product launches.

Testimonials and Reviews

  • Collecting and Sharing Testimonials: Gather testimonials from past attendees to highlight their positive experiences. These can be shared on your event page, social media, and promotional materials.
  • Endorsements from Industry Influencers: Secure endorsements from industry influencers or well-known figures related to your event. These endorsements can add credibility and attract more interest.

MeetingHand's Solutions for 'Interest', as a Part of AIDA Marketing Strategy

Content Management

Utilize MeetingHand to manage and showcase detailed event information, speaker bios, and session highlights. MeetingHand’s content management features allow you to:

  • Event Web Page Customization: Customize your event page to include all relevant information in an organized and visually appealing manner.
  • Speaker Profiles: Create dedicated sections for speaker bios, including their backgrounds, expertise, and session topics.
  • Session Highlights: Highlight key sessions and activities to give attendees a clear idea of what to expect.
  • Event Banner, Logo & Brand Color: Create your event identity by designing and using your custom event banner on your event web page, registration or abstract submission forms. Add your event logo and apply your brand color to your web page, forms and emails.

Interactive Tools

Organize online sessions, webinars and live Q&A sessions using MeetingHand’s interactive features or allow attendees chat among themselves. Collect feedback from attendees through live polls. MeetingHand supports:

  • Webinar & Online Sessions: Create and conduct online sessions or webinars to host remote attendees directly from their attendee account pages.
  • Live Q&A: Facilitate real-time Q&A sessions where attendees can interact with speakers and organizers.
  • Chat: Allow attendees chat among themselves or contact with your attendees through chat rooms.
  • Live Polling: Create and conduct live polls to gather real-time feedback from attendees.

Testimonial Integration

Display testimonials and reviews on your event page using MeetingHand’s testimonial features. MeetingHand enables you to:

  • Testimonial Display: Showcase testimonials from past attendees prominently on your event page.
  • Review Collection: Easily collect and manage reviews from attendees to use in your promotional materials.

▸ Building 'Desire' with MeetingHand:

Building 'Desire' with MeetingHand

Techniques to Build Desire and Urgency

After generating interest, the next step in the AIDA framework is to build desire. This involves convincing potential attendees that your event is a must-attend by highlighting its unique benefits and creating a sense of urgency.

Key Questions for Building Desire

  • What makes attending our event desirable?
  • How do we interact personally to make an emotional connection?
  • How do we use online chat or immediate response to social media feeds?
  • How do we share tips and advice?

Strategies to Build Desire

Exclusive Offers

  • Early Bird Discounts and VIP Packages: Offer special pricing for early registrations and exclusive VIP packages that provide additional benefits.
  • Limited-Time Offers: Create a sense of urgency by offering limited-time discounts or bonuses for those who register within a specific timeframe.

Highlighting Benefits

  • Articulating the Key Benefits of Attending: Clearly communicate the unique benefits of your event, such as access to expert speakers, exclusive content, and valuable networking opportunities.
  • Networking Opportunities: Emphasize the opportunities for attendees to network with industry leaders, peers, and potential business partners.
  • Learning from Experts: Highlight the chance to learn from top experts in the field through workshops, sessions, and panels.
  • Exclusive Insights: Provide information on the exclusive insights and knowledge that attendees will gain, which they can't get elsewhere.

Personal Stories

  • Success Stories and Case Studies: Share success stories and case studies from past events to illustrate the tangible benefits and positive experiences of previous attendees. These stories help build trust and credibility.

MeetingHand's Solutions for 'Desire', as a Part of AIDA Marketing Strategy

Discount Management

Create and manage exclusive offers and early bird discounts using MeetingHand. The platform allows you to:

  • Early Bird Discounts: Set up and promote early bird discounts to encourage prompt registrations.
  • VIP Packages: Design and offer VIP packages that provide additional value to attendees, such as special access, premium content, or exclusive networking opportunities.
  • Limited-Time Offers: Implement limited-time offers that create a sense of urgency and drive immediate registrations.

Benefit Highlighting

Use MeetingHand’s event pages to clearly articulate the benefits of attending your event. Features include:

  • Custom Event Pages: Customize event pages to highlight key benefits and features in a compelling way.
  • Benefit Sections: Create dedicated sections on your event page that focus on the unique benefits, networking opportunities, and learning experiences available at your event.

Invited Speakers & Sponsors

Showcase your invited speakers on your event web page and your event program to create a buzz and attract more attendees to your event by using MeetingHand's invited speaker management module.

Showcase your sponsors on your event web page and create engagement opportunities for them, in-person or online. Attract other potential sponsors by showcasing your actual sponsors. Add your sponsor logos to your online sessions.

▸ Encouraging 'Action' with MeetingHand:

Encouraging 'Action' with MeetingHand

Converting Interest and Desire into Action

The final step in the AIDA framework is to convert interest and desire into action. This involves encouraging potential attendees to take concrete steps, such as registering for your event, submitting their abstracts, or purchasing event services.

Key Questions for Encouraging Action

  • What are the call to actions and where do we place them?
  • Is it easy for potential attendees to connect and where would they expect to find it?
  • Which marketing channels/platforms are we using and how do we engage?

Strategies to Encourage Action

Clear Call-to-Action

  • Designing Compelling CTAs: Create strong and compelling calls to action (CTAs) that motivate potential attendees to take the next step. This includes attractive event web pages or registration forms with phrases like “Register Now,” “Get Your Tickets,” or “Join Us Today” designed by using event banner, logo and brand colors.
  • Placing CTAs Strategically: Ensure that CTAs are prominently placed across all marketing channels, including your website, emails, and social media posts, to capture attention at the right moments.
  • Invitation emails: Send invitation emails to your past attendees by using MeetingHand's announcement emails tool and your past event data. Keep your event community in the loop.

Simplified Registration Process

  • Ensuring a User-Friendly Registration Process: Make the registration process as straightforward and user-friendly as possible. Avoid asking for unnecessary information that could deter potential attendees.
  • Removing Unnecessary Steps: Streamline the registration process by removing any unnecessary steps or barriers that might cause frustration or drop-offs.
  • Allowing registration bookings: Most of the time potential attendees do not prefer to make an immediate payment but they also wish to reserve their seats. So, if you allow attendees book their registrations you'll receive more attendees.
  • Swift online payment channels: Integrating an online payment gateway to your event management platform and allowing attendees pay online by using their credit cards or download their proforma invoices and invoices simplfy the registration process. MeetingHand allows event planners to integrate their online payment channels like Stripe or PayPal and collect online payments easily."

MeetingHand's Solutions for 'Action', as a Part of AIDA Marketing Strategy

CTA Optimization

  • Customizable CTAs: Use MeetingHand to create and place effective CTAs on your event pages and emails. MeetingHand’s features include customizable CTAs that align with your event’s branding and message.
  • Strategic Placement: Place CTAs in high-visibility areas across your event page and email campaigns to maximize conversions.

Streamlined Registration

  • User-Friendly Interface: Leverage MeetingHand’s simplified and user-friendly registration process. MeetingHand offers a registration interface that is intuitive and easy to navigate for attendees.
  • Step-by-Step Guidance: Provide a step-by-step registration process that guides attendees smoothly from start to finish, minimizing drop-offs.
  • Flexible Booking Options: Allow attendees to book their registrations without immediate payment, which can increase the number of registrants. MeetingHand provides flexible registration booking and payment options.
  • Integrated Payment Channels: Utilize MeetingHand to integrate online payment channels like Stripe or PayPal, enabling attendees to make swift online payments or download invoices easily.


Recap of the Importance of Using the AIDA Rule for Event Marketing

The AIDA rule—Awareness, Interest, Desire, and Action—is a powerful framework for guiding potential attendees through the event marketing funnel. Each stage plays a critical role in transforming interest into tangible action, ensuring that your event attracts and converts the right audience.

Summary of Key Strategies for Each Stage of AIDA

  • Awareness: Utilize social media, email marketing, press releases, and SEO to spread the word about your event. Create engaging and informative content that captures attention.
  • Interest: Provide detailed information about your event, including speaker bios, session highlights, and behind-the-scenes content. Use interactive elements like webinars and live Q&A sessions to engage your audience.
  • Desire: Offer exclusive benefits such as early bird discounts, VIP packages, and networking opportunities. Share success stories and testimonials from past attendees to build credibility and desirability.
  • Action: Use clear and compelling calls to action on your website, emails, and social media posts. Simplify the registration process and use retargeting campaigns to remind interested individuals to register.

Final Thoughts on Leveraging MeetingHand to Enhance Your Event Marketing Efforts

MeetingHand provides a comprehensive suite of tools and features designed to support each stage of the AIDA process, making it easier for event planners to effectively market their events. By leveraging MeetingHand’s event promotion tools, email marketing features, content management, interactive tools, testimonial integration, CTA optimization, streamlined registration process, and retargeting tools, you can enhance your event marketing efforts and ensure the success of your event.

MeetingHand not only helps you create awareness and generate interest but also builds desire and encourages action through its robust and user-friendly platform. By implementing the AIDA marketing strategy with MeetingHand, you can create a seamless and engaging experience for your potential attendees, driving higher registrations and successful events.

For more information on how MeetingHand can help you achieve your event marketing goals, visit MeetingHand's website.