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Biochar

Collecting registrations, payments, giving out the discounts and abstract reviewing process

Charles Hegberg & Amy Swan, US Biochar Initiative (USBI), USA

Biochar

US Biochar Initiative, a not-for-profit organization promoting the sustainable production and use of biochar was looking for a solution for the management of their annual BIOCHAR Conference, which will allow them to collect online registrations, registration fees for different registration types, abstracts, sell sponsorships and workshops, offer accommodation and create a conference website.

Since this was an annual conference repeated every year and each year a different partner was taking the responsibility of conference organization, the integrity and continuity of the planning and management efforts were very important. Besides, being able to use past conference data including their conference website would be very helpful.

After reviewing many event management software for an efficient but affordable solution, USBI officials decided to use MeetingHand.

In 2018, USBI created its first BIOCHAR Conference in MeetingHand environment easily. They created a brilliant website themselves for free and announced their event first. In the website they shared registration form links, sponsorship options, workshops, event program and many other details. Then they collected online registrations and payments easily. But they wanted to use MeetingHand Payment System for sponsorships. So, the sponsorship payments were collected through MeetingHand Payment System and transferred to USBI. As a result, they held a successful conference.

The next year, in 2019, it was Colorado State University took the responsibility of organizing BIOCHAR Conference but instead of starting all over, they used MeetingHand database and cloned their website easily but made the required changes only. Sending invitations to the past conference attendees was also very easy by using participant contact details in the system.

USBI has really enjoyed working with MeetingHand and solved many issues. But the fancy part was planning and managing of those conferences required only a few staff and they saved quite a lot of time.

Hopefully, USBI will continue its events after the COVID-19 pandemic and we will also continue serving their events.

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